IEM provides full-service event management. We develop a timeline and blueprint for each event, and assign one of our experienced event managers to handle the project.
Click on the categories below for more detail.
Preconference Coordination
- Research, Evaluate and Select Venue and Dates
- Negotiate and Supervise Facility and Supplier Contracts
- Develop and Manage Budgets and Financial Forecasts
- Determine Optimal Room Layouts and Seating
- Manage Group Room Blocks, Rates, and Attrition with Hotels
- Establish and Monitor Timelines for Production
- Develop Schedule of Events and Agenda with Client
- Coordinate Networking and Offsite Activities and Events
- Manage Food and Beverage Requirements and Menu Selection
- Manage A/V and Staging Requirements
- Coordinate Program Design, Production and Printing
- Manage Transportation Requirements
Registration Management
- Develop and Recommend Registration Levels and Pricing
- Develop Online Registration System
- Process All Online and Paper Registrations
- Field and Handle All Registration-Related Questions
- Provide Regular, Comprehensive Registration Reports
- Create Attendee Badges
- Develop Attendee Lists for Distribution
- Manage All Onsite Registration Needs
Speaker and Session Management
- Identify Conference Committee with Client
- Coordinate Planning Meetings and Communication with Committee
- Assist in Development of Topics and Speakers
- Coordinate Speaker Confirmations and Fees
- Handle Special VIP and Keynote Requirements and Travel
- Gather and Compile Speaker Information for Program
- Coordinate Speaker Gifts or Awards
- Obtain Continuing Education Approval
Onsite Conference Production
- Coordinate Placement of Signage and Print Materials
- Manage Speaker, Exhibitor and Sponsor Issues
- Supervise Fulfillment of A/V, and other Service Providers
- Confirm and Fulfill Food and Beverage Requirements
- Provide Event and Registration Staffing
- Provide Attendee Packets, Badges, and Promotional Items
- Coordinate Evaluations for Post-event Summaries